POD Meeting Agenda for Today!

Pod meeting agenda July 2019

POD MEETINGS ARE THURSDAY from 4-5pm.

(3^rd Years - Reminder to clarify who is leading meeting this week in your pod)

 

Pod Meeting Agenda  – July 2019

 

·         Circulate Sign-In sheet and scan/email/give to Jenn Stradley

·         Assign someone to take Minutes (can use the agenda as a template) and email to your Pod/Karen Martin/Beth Groff

 

·         Introductions/ice breaker –  Your Choice or Moment of gratitude – what are you grateful for this week?

 

·       Quality data by Pod, Trophies for 4 quality measures!!

·         Most recent data from last fiscal year – attached

·         Winners from your pod/clinic for all four quality measures

 

·      Plan for addressing all 4 quality measures - Goals will be the same this fiscal year

 

·         Mammograms –

·         MAs should be adding data from pt agenda sheets

·         Still some delays in availability for diagnostic mammograms

·         New ideas?

·         Colon cancer –

·         MAs should add data from pt agenda sheets –  getting report ideal but not necessary for Centura

·         New ideas?

·         HTN control –

·         Rechecking BPs at end of visit, scheduling f/u if not at goal

·         New ideas?

·         Diabetic control –

·         Diabetic specialty clinics are now available at both 84^thand 144th

·         New ideas?

·         Press Ganey -

·         Survey shorter as of 7/1 with text message link, still sending paper survey to random sampling, then email, then text

·         Continue to encourage survey completion, new ideas?

·         Being measured on likelihood to recommend practice rather than roll-up since new survey, no benchmarking data

 

·      Research and QI projects –  New project year is starting!

 

·         QI projects –

·         Pods are choosing new projects - begin discussion today

·         Second year residents take the lead on this but faculty will help with this part of pod meeting

 

·      Clinic issues in Process–

Updates on past issues and clinic updates (can refer to minutes from last meeting)

·         Hospital follow-up messages - When you would like the call center to schedule a patient for an appointment, please create a telephone encounter, not a staff message or result. PLEASE also put the reason for the hospitalization and whether 40 min slot needed. 

 

·      New clinic/pod issues to discuss – Can discuss any relevant issues from Clinic Update Email as well

 

·         Immunization orders - Improving our process to avoid vaccine errors

·         All CIIS forms must be signed and dated by the provider and the MA before a vaccine is given.

·         Providers must always place the vaccine order before the vaccines are given

·         All pods and precepting areas will have copies of current IZ schedules

·         Use "Pediatric Immunizations by Age" SmartSet or Express Lane "General Immunizations" SmartSet - makes it much easier!

·         Provider should document the vaccines to be given in the note if the vaccines are being ordered for a future date.

·         Interns must also have the preceptor sign and date the CIIS form that indicates which vaccines are to be given.

·         In addition to signing and dating the CIIS form, the MA must document the patient’s insurance on the form and place the vaccine stickers on the form.   Polio is an exception to this rule.   The patient’s demographic sheet must be attached to the CIIS form after scanning and the completed form must be placed in the designated area for the VFC vaccine coordinator to review.

 

·         Clinic Teambuilding Event for all 3 clinics!- Coming August 29^th from 4-6pm, will be offsite with dinner, clinic closing earlier, watch for more info!

·         All clinics - Any other recent clinic issues or challenging situations to discuss?

·         84^th clinic – Heng and Vollmer pediatric patients

 

 

*****************************************************************************
This communication is for the use of the intended recipient only. It may
contain information that is privileged and confidential. If you are not the
intended recipient of this communication, any disclosure, copying, further
distribution or use thereof is prohibited. If you have received this
communication in error, please advise me by return e-mail or by telephone and
delete/destroy it.
*****************************************************************************