Pod Meeting Agenda December 2019 for Today

Pod meeting agenda December 2019

POD MEETINGS ARE TODAY from 4-5pm.

(3^rd Years - Reminder to clarify who is leading meeting this week in your pod)

 

Pod Meeting Agenda  – December 2019

 

·         Circulate Sign-In sheet and scan/email/give to Jenn Stradley

·         Assign someone to take Minutes (can use the agenda as a template) and email to your Pod/Chrisaba Corfield/Beth Groff

 

·         Introductions/ice breaker –  Moment of Gratitude - what are you grateful for today?

 

·       Quality Data

·         Data may come in separate email if available

·         Winners from your pod/clinic for all four quality measures if available

 

·      Plan for addressing all 4 quality measures

·         Mammograms –

·         Patients getting reminder calls/letters through Centura.  New ideas?

·         Colon cancer –

·         FIT, Cologuard or Colonoscopy process issues?  New ideas?

·         HTN control –

·         Rechecking BPs at end of visit, scheduling f/u if not at goal.  New ideas?

·         Diabetic control –

·         Diabetic clinics are at both 84^thand 144th - any improvements needed?

·         Press Ganey - any updates

 

·      Research and QI projects –   

·         QI projects –  Led by 2nd year residents and faculty - Update on your pod's QI project, anything to work on as a team?

·         Research projects - Update on research projects from 3rd year residents

 

·      Clinic issues in Process–

Updates on past issues and clinic updates (can refer to minutes from last meeting)

§  Communication of results (at 84th) - How is this going

 

·      New clinic/pod issues to discuss

 

·         All clinics - 

§  Patient flow -

·         Updating board when providers are running behind - helpful for MAs to communicate with front desk so patients can be notified

·         Team is working on ways to streamline check-in, scheduling appts correctly helps as well

 

§  Discuss how to communicate when providers are out of the office and who is covering for them

·         144th has had a white board for providers to mark when they are out - is this still a good process?

·         At Thornton and 84th paper mailboxes have been marked with a yellow card and who is covering - is this happening and should it?

·         Arenet used to send an email with coverage - would this be helpful?  Providers would need to let Alberta know reliably if so

 

§  Epic Messages

·         Still don't use staff messages and routing comments - nothing saves in chart

·         Residents - when you message the call center still/again/please let them know the diagnosis for which the pt needs to be seen, can specify 20 or 40 min visit as wellDesk space in pods can still be at a premium, sometimes you may be asked to shift to a different seat, flexibility is much appreciated

§  Prior authorization for meds - Providers can give paperwork back to your MA to take care of rather than giving to medical records/placing to fax.  This allows MAs to follow through on the PA process

§  Vaccine orders - Providers, use Smart-Set for vaccines, charges are automatically dropped that way "General Immunizations" or "Pediatric Immunizations by Age"

 

·         Christmas Breakfast is Friday! At Perl Mack Community Center at 7AM.  Holiday Party Saturday Night at DoubleTree Hotel!

 

·         144th Clinic, 84th Clinic, Thornton Clinic -

§  Any other recent clinic issues or challenging situations to discuss?

*******************************************************************************
This communication is for the use of the intended recipient only. It may contain information that
is privileged and confidential. If you are not the intended recipient of this communication, any
disclosure, copying, further distribution or use thereof is prohibited. If you have received this
communication in error, please advise me by return e-mail or by telephone and delete/destroy it.
*******************************************************************************