RE: Pod Meeting Agenda for Thursday - REVISED

Hi all – forgot to add the topic of Annual Wellness visit workflows, see below and attached.  Thank you all so much!

 

POD MEETINGS ARE THURSDAY from 4-5pm.

(3^rd Years - Reminder to clarify who is leading meeting this week in your pod)

 

Pod Meeting Agenda  – February 2020

 

Circulate Sign-In sheet and scan/email/give to Jenn Stradley

Someone take Minutes (can use the agenda as a template) and email to your Pod/Chrisaba Corfield (Thornton) Tracey Holtz-Hawthorne (84th/144th)/Beth Groff

 

Introductions/ice breaker/sharing –  Take some time for teambuilding in your pod - share a meaningful patient interaction that has stayed with you.

 

Quality Data

Data coming in separate email

Winners from your pod/clinic for all four quality measures

 

Plan for addressing all 4 quality measures

 

Mammograms, Colon cancer – Outreach Care Technician Mirela is now helping to find results of tests already done and reach out to patients who are overdue for screening.   Any other ideas or feedback on how this is going?

HTN control

Diabetic control

Press Ganey - any updates

 

Research and QI projects –   

QI projects –  Led by 2nd year residents and faculty - Update on your pod's QI project, anything to work on as a team?

Research projects - Update on research projects from 3rd year residents

 

Clinic issues in Process–

Updates on past issues and clinic updates

Can refer to minutes from last meeting

84th - Update on Senior Health patients? How is this going? Hope to add a Geriatrics specialist.

 

New clinic/pod issues to discuss

 

FYI beginning next Monday 3/2/2020 -

Convenient Care Clinic at 144th will be for WALK-INs for acute issues only

CCC walk-in hours are from 5-9pm weekdays (arrive by 8:30pm) and on Saturdays 8am-5pm and Sundays 10am-5pm (arrive by 4:30pm).

·         Patients can be told to come during these hours and they will be seen on a first come, first served basis

·         Exception to this is newborn follow-up visits which can still be scheduled

·         OK to still schedule patient appts from 1-5pm on weekdays

·         More to come as we work out this new process

 

 

Medicare Annual Wellness Visits –

Centura has the Express Lane workflow which we will begin using. 

This requires MAs to document depression screen and fall risk during the rooming process. (Medicare Health Risk Assessment tab)

See attached documents for more info

 

Remember to do MIDAS reports for errors and near misses in our clinics

 

Thornton - working on not scheduling too many physicals in a given half-day, trying to schedule with PCPs

 

84^th – 1) Patients calling for refills of controlled substances need office visit.  2) Paperwork dropped off (FMLA forms) – if not seen recently/discussed w provider may need a visit, looking at current policy for realistic timeframe to tell pts (3 -5 or more days?)  MAs can help troubleshoot if provider out of office

 

 

Any other recent clinic issues or challenging situations to discuss?

 

*******************************************************************************
This communication is for the use of the intended recipient only. It may contain information that
is privileged and confidential. If you are not the intended recipient of this communication, any
disclosure, copying, further distribution or use thereof is prohibited. If you have received this
communication in error, please advise me by return e-mail or by telephone and delete/destroy it.
*******************************************************************************